Table of Contents

• 1. Introduction
• 2. What is a Headhunting Company?
• 3. Legal Framework for Headhunting Companies in Vietnam
• 4. Business Code and Industry Classification
• 5. Step-by-Step Procedure to Establish a Headhunting Company
• 6. Conditions to Obtain a Recruitment License in Vietnam
• 7. Post-License Obligations
• 8. Frequently Asked Questions (FAQs)
• 9. Conclusion

1. Introduction

Vietnam’s rapid economic growth and young, skilled workforce have attracted numerous foreign investors looking to establish recruitment and headhunting companies. Whether you are an HR professional, a global agency, or an entrepreneur seeking opportunities in Vietnam, this article provides a clear, step-by-step guide to setting up a legally compliant headhunting company in Vietnam.

2. What is a Headhunting Company?

A headhunting company, also known as an executive search or recruitment firm, specializes in finding suitable candidates for mid-level to senior management and highly specialized roles. These firms often serve multinational corporations, growing SMEs, and startups with tailored recruitment strategies.

3. Legal Framework for Headhunting Companies in Vietnam

The operation of recruitment and headhunting services in Vietnam is regulated by the following:

• Employment Law 2013: Governs all employment-related activities.
• Decree No. 23/2021/ND-CP: Provides specific guidelines for the licensing and operation of employment services.
• Enterprise Law 2020: Sets the foundation for business registration and legal representation.

These legal documents outline the key requirements for licensing, operations, and compliance for any entity wishing to operate in Vietnam’s recruitment sector.

4. Business Code and Industry Classification

To legally register a headhunting company, you must select the appropriate industry code. According to the Vietnam Standard Industrial Classification (VSIC):

• Code 7810: Activities of employment placement agencies.

This code must be clearly listed in your Enterprise Registration Certificate (ERC), as it identifies your company as a recruitment service provider.

5. Step-by-Step Procedure to Establish a Headhunting Company

Step 1: Investment Registration Certificate (IRC)

If you are a foreign investor, your first step is to obtain an IRC from the Department of Planning and Investment. This document defines your investment scope, objectives, and capital contributions.

Step 2: Enterprise Registration Certificate (ERC)

After receiving your IRC, you must apply for an ERC to officially establish your company. The ERC includes your business name, legal representative, business address, and the VSIC code 7810.

Step 3: Recruitment License Application

Once your business is established, you need to apply for a Recruitment Service Operation License with the Department of Labor, Invalids and Social Affairs (DOLISA). This license permits you to provide employment services legally.

Step 4: Public Announcement

Within 20 working days of obtaining the license, you must publicly announce your company’s operational details. This can be done through your website or in a printed publication.

6. Conditions to Obtain a Recruitment License in Vietnam

To qualify for a recruitment license, you must meet the following conditions:

• Office Lease: The company must lease an office or branch for a minimum of 36 months.
• Financial Deposit: A deposit of VND 300 million (approx. USD 12,000) must be placed in a commercial or foreign-invested bank.
• Qualified Legal Representative:
  • Must hold a bachelor’s degree or higher, OR
  • Have at least 24 months of experience in HR or recruitment services.
  • Must not be under legal investigation, detention, or criminal penalty.

7. Post-License Obligations

After receiving your recruitment license:

• Public Disclosure: Announce your business details within 20 working days.
• Compliance Checks: Ensure you maintain proper documentation for contracts, candidates, and client companies.
• License Renewal: The recruitment license is valid for 60 months and must be renewed before expiration.

8. Frequently Asked Questions (FAQs)

Q1: Can a foreigner be the legal representative of a headhunting company in Vietnam? Yes, as long as the individual meets the education or experience requirements and is not subject to any legal restrictions.

Q2: How long does it take to set up a recruitment company in Vietnam? Typically, the entire process takes 4 to 6 weeks, depending on document readiness and government processing times.

Q3: Is it necessary to have a Vietnamese partner? No. 100% foreign ownership is allowed in recruitment services under current regulations.

9. Conclusion

Establishing a headhunting company in Vietnam offers high potential in a fast-growing market. However, it is crucial to understand and comply with local legal requirements. From obtaining an IRC and ERC to meeting recruitment license conditions, each step requires careful planning. With the right guidance and professional support, foreign investors can efficiently launch and grow a successful recruitment firm in Vietnam.

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