Medical Device Registration in Vietnam (2025): Full Guide to Requirements & Procedures

Vietnam’s medical device market is experiencing rapid growth in 2025, driven by rising healthcare demand, increased government investment, and a growing population with improved access to healthcare services. This booming sector presents significant opportunities for foreign medical device manufacturers, distributors, and investors looking to enter or expand in Southeast Asia.

To ensure the quality, safety, and performance of imported and locally produced devices, Vietnam’s Ministry of Health (MOH), through the Department of Medical Equipment and Construction (DMEC), enforces a robust regulatory framework for medical device registration. These regulations are designed to align with global best practices and are harmonized with the ASEAN Medical Device Directive (AMDD), ensuring consistency with regional standards.

Understanding Vietnam’s medical device classification system, licensing pathways, and compliance obligations is essential for successful market entry. This guide provides a step-by-step overview of the Vietnam medical device registration process, helping you navigate legal requirements, reduce approval time, and maintain full regulatory compliance in 2025.

Table of Contents

• 1. Overview of Medical Device Regulation in Vietnam
• 2. Medical Device Classification in Vietnam
• 3. Regulatory Requirements for Medical Device Registration
• 4. Step-by-Step Medical Device Registration Process
• 5. Role of the Marketing Authorization Holder (MAH)
• 6. Labeling Regulations for Medical Devices
• 7. Import Regulations for Medical Devices
• 8. Validity of Registration and Importation
• 9. Step-by-Step Medical Device Registration Process
• 10. Benefits of Using a Professional Registration Service
• Conclusion

1. Overview of Medical Device Regulation in Vietnam

Medical devices in Vietnam are strictly regulated under Decree No. 98/2021/ND-CP, which officially took effect on January 1, 2022, and was further updated by Decree No. 07/2023/ND-CP to enhance regulatory clarity and compliance standards. These decrees set out comprehensive rules for the management, registration, importation, distribution, and use of medical devices within Vietnam.

The Ministry of Health (MOH), through its specialized body—the Department of Medical Equipment and Construction (DMEC)—serves as the primary regulatory authority responsible for overseeing medical device registration, evaluation, approval, and market surveillance. DMEC ensures all medical devices meet Vietnam’s safety, quality, and performance standards before being allowed circulation in the local market.

Under the current legal framework, all medical devices must undergo mandatory classification and registration before being imported or distributed in Vietnam. The specific registration requirements and procedures vary depending on the device’s risk classification—ranging from low-risk Class A devices to high-risk Class D devices. Compliance with these regulations is essential to avoid delays, fines, or product recalls.

For foreign manufacturers and distributors, understanding and adhering to the latest decrees and MOH guidelines is crucial for smooth market entry and sustained business operations in Vietnam’s rapidly growing medical device sector.

2. Medical Device Classification in Vietnam

In Vietnam, medical devices are classified based on their intended use and potential risk to patients and users. This classification system follows the ASEAN Medical Device Directive (AMDD) and is enforced by the Ministry of Health (MOH) and the Department of Medical Equipment and Construction (DMEC). Accurate classification is the first and most critical step in the medical device registration process in Vietnam, as it directly determines the level of regulatory control, documentation requirements, and approval timelines.

Medical Device Risk Classification Categories in Vietnam:

• Class A (Low Risk)
  These are general medical devices with minimal risk to users or patients.
  Examples: Medical bandages, surgical gloves, cotton swabs, stethoscopes.

• Class B (Low to Moderate Risk)
  Devices that present slightly more risk than Class A and may require more monitoring.
  Examples: Hypodermic syringes, diagnostic ultrasound equipment, infusion sets.

• Class C (Moderate to High Risk)
  Devices that support or sustain life, pose moderate risk, or are used in critical situations.
  Examples: Infusion pumps, anesthesia machines, blood dialysis equipment, ventilators.

• Class D (High Risk)
  Devices that are implantable or life-sustaining and involve the highest level of risk.
  Examples: Pacemakers, implantable defibrillators, heart valves, orthopedic implants.

Important Classification Rules:

• For medical devices with multiple components or functions, the classification is determined based on the highest risk level among the components.

• Incorrect classification can lead to registration delays or rejections, so it’s critical to consult with a regulatory expert or authorized representative in Vietnam to determine the correct risk class before submission.

Understanding how medical devices are classified in Vietnam is essential for ensuring a smooth registration process. Proper classification not only helps in preparing the right technical documentation but also ensures compliance with all local medical device regulations in 2025.

3. Regulatory Requirements for Medical Device Registration

Vietnam implements clear and detailed regulatory procedures along with comprehensive documentation requirements for medical device registration. Fully understanding these specific regulatory obligations is vital for manufacturers and distributors aiming for fast, successful approval and strict compliance with Vietnam’s medical device laws and standards.

Class A Medical Devices (Low Risk)

Registration Method:

Class A devices benefit from a simple online declaration process via the official DMEC Portal (Department of Medical Equipment and Construction), designed to expedite market access for low-risk products.

Approval Timeframe:

Typically, registration approval is immediate or granted within a few business days after submission, assuming all required documents are complete and accurate.

Essential Documentation Includes:

Document	Description
Medical Device Classification Result	Either self-declared or issued by an authorized entity, confirming the device’s low-risk status.
Free Sale Certificate (FSC)	Provided by the competent authority in the country of origin, certifying that the device is legally marketed and distributed there.
Owner Authorization Letter	A formal letter from the manufacturer designating a local Vietnamese representative to handle registration and ensure compliance with local regulations.
Vietnamese-Translated Label Samples and User Manuals	Required to ensure users in Vietnam can understand and safely operate the device. Must comply with local labeling regulations.
Product Technical File	A comprehensive file detailing the device’s specifications, materials, design, manufacturing processes, and basic safety and performance information.

Class B Medical Devices (Low to Moderate Risk)

Registration Method:

Similar to Class A, Class B devices follow an online declaration procedure via the DMEC Portal but with additional oversight.

Approval Timeframe:

Registration decisions are generally made immediately or within several business days, contingent on the completeness of the submission.

Enhanced Documentation Requirements:

All documents required for Class A devices, plus:

• Classification Result from a Qualified Independent Organization: Unlike Class A, self-declaration is not accepted; classification must be verified by an accredited body recognized by Vietnamese authorities to ensure accurate risk assessment.

Class C and Class D Medical Devices (Moderate to High and High Risk)

Registration Method:

These higher-risk devices require submission of a formal Marketing Authorization (MA) application to the DMEC to obtain a Circulation Registration Number (số lưu hành).

Approval Timeframe:

The evaluation period typically ranges from 30 to 60 working days, varying based on dossier quality, DMEC workload, and any additional requests for clarification.

Comprehensive Documentation Checklist:

Document	Description
Official Classification Result	Issued by an accredited regulatory body verifying the medical device’s risk class (A, B, C, or D).
Free Sale Certificate (FSC)	Confirms lawful distribution of the product in its country of origin or other approved foreign markets.
ISO 13485 Certification	Proof of a certified Quality Management System (QMS) compliant with international manufacturing standards.
Clinical Evaluation Report	Provides clinical data or an equivalent dossier demonstrating the device’s safety and effectiveness.
Risk Management File	Detailed analysis of identified risks and corresponding mitigation measures, in accordance with ISO 14971 standards.
Quality Control Standards Documentation	Documents the manufacturer’s internal quality standards to ensure consistent production and product performance.
Owner Authorization Letter	Official letter from the foreign manufacturer authorizing a Vietnamese company to act as its local representative for registration and compliance.
Vietnamese-Language Labels and IFU	Label samples and Instructions for Use (IFU) translated into Vietnamese, compliant with Vietnam’s medical device labeling regulations.

Additional Considerations:

• For Class D devices, particularly those that are implantable or life-sustaining (e.g., pacemakers, heart valves), clinical trial data may be required if the device lacks prior regulatory approval or significant use in developed countries. This ensures the highest patient safety standards and regulatory compliance.

4. Step-by-Step Medical Device Registration Process

Successfully registering medical devices in Vietnam requires following a clear, regulated process designed to ensure product safety and regulatory compliance. Below is a detailed step-by-step procedure for foreign manufacturers and distributors aiming to enter the Vietnamese medical device market in 2025.

Step 1: Medical Device Classification by Licensed Vietnamese Organization

• Engage a Ministry of Health (MOH) licensed classification organization in Vietnam to conduct the official classification of your medical device.

• Obtain the classification result certificate, which determines the device’s regulatory pathway and documentation requirements.

• This is the mandatory first step for all medical devices before registration submission.

Step 2: Appointment of a Local Authorized Representative (Legal Entity)

• Foreign manufacturers are required to appoint a Vietnam-based Marketing Authorization Holder (MAH), which can be a local legal entity or an authorized agent, to handle all regulatory communications and compliance for product registration in Vietnam.

• The authorized representative holds the Marketing Authorization (MA) number once issued.

• This entity will handle dossier submission, respond to authority queries, and ensure ongoing regulatory compliance.

Step 3: Dossier Preparation According to Device Class

• Prepare a comprehensive registration dossier tailored to the device class (A, B, C, or D) as per Vietnamese regulations.

• Ensure that all foreign-language documents are translated into Vietnamese by certified translators.

• Notarize or legalize key documents as required to meet Vietnam’s regulatory standards.

• Typical dossier components include: classification certificate, Free Sale Certificate (FSC), quality system certificates (e.g., ISO 13485), clinical evaluation reports, risk management files, labels and instructions in Vietnamese, and owner authorization letter.

Step 4: Application Submission via DMEC Online Portal

• For Class A and B devices:
  Submit a Declaration of Applicable Standards through the official DMEC online portal. This streamlined process facilitates faster approval for low and moderate-risk devices.

• For Class C and D devices:
  Submit the full registration dossier electronically via the DMEC portal. The Ministry of Health will conduct a detailed technical evaluation, which may include requests for supplementary information or clarifications.

Step 5: Evaluation, Approval, and Issuance of Marketing Authorization Number

• Class A and B devices:
  Once the application is complete and compliant, the system usually grants instant or near-instant approval, generating the registration number immediately.

• Class C and D devices:
  The MOH will perform a comprehensive dossier review, taking approximately 30 to 60 working days. Upon successful evaluation, the Ministry will issue the Marketing Authorization (MA) number (số lưu hành), allowing legal importation and distribution within Vietnam.

Why Following This Registration Procedure is Vital for Market Access in Vietnam

Adhering strictly to this step-by-step registration process ensures:

• Compliance with Vietnam’s updated 2025 medical device regulations

• Faster approval timelines by minimizing procedural errors

• Avoidance of costly delays or application rejections

• Legal market access and enhanced credibility with healthcare providers and regulators

For foreign medical device companies seeking growth in Vietnam’s rapidly expanding healthcare market, understanding and executing this registration workflow with precision is essential for sustainable business success.

5. Role of the Marketing Authorization Holder (MAH)

Foreign medical device manufacturers must appoint a local entity in Vietnam to act as the Marketing Authorization Holder (MAH). The MAH is the official legal representative responsible for all regulatory matters related to the device registration and market compliance.

Key Responsibilities of the MAH:

• Regulatory Submissions: Submit and manage registration dossiers, renewals, and updates with the Ministry of Health (MOH) and Department of Medical Equipment and Construction (DMEC).

• Legal Compliance: Ensure all registered devices comply with Vietnamese laws, standards, and safety requirements throughout their lifecycle.

• Post-Market Surveillance: Monitor device performance after market entry, report adverse events, and handle recalls if necessary.

• Communication: Act as the main liaison between foreign manufacturers, Vietnamese regulators, distributors, and healthcare providers.

• Label and Document Management: Ensure Vietnamese labels, instructions, and promotional materials meet local regulatory standards.

Appointing a reliable MAH is crucial for foreign companies to ensure smooth registration, maintain compliance, and access the growing Vietnamese medical device market effectively.

6. Labeling Regulations for Medical Devices

All medical devices marketed and sold in Vietnam must strictly comply with the Vietnamese medical device labeling regulations, which are designed to ensure clear communication of critical product information, enhance user safety, and guarantee traceability throughout the product lifecycle.

Essential Labeling Requirements for Medical Devices in Vietnam:

Label Element	Description
Product Name and Classification	Clearly display the official product name and the Vietnamese medical device risk class (Class A, B, C, or D) assigned during registration.
Manufacturer’s Information	Full name and physical address of the device manufacturer for transparency and traceability.
Registration Number or Import License Number	Valid Marketing Authorization (MA) number or import license number issued by the Ministry of Health (MOH), prominently shown on the label.
Batch or Serial Number	Unique batch or serial number for each device or device batch to enable tracking, recalls, and post-market surveillance.
Expiry Date or Shelf Life	For devices with limited shelf life, clearly indicate the expiry date or recommended period of use to ensure safety and efficacy.
Usage and Storage Instructions	Clear, comprehensive instructions on proper use and storage conditions to prevent misuse and maintain product quality.
Warning and Precautionary Labels	If applicable, include safety warnings, contraindications, or precautionary statements to alert users to potential risks.

Vietnamese Language Requirement:
All labeling information must be provided in Vietnamese language. If the original label is in a foreign language, a full and accurate Vietnamese translation is mandatory and must comply with local regulatory standards.

Consequences of Non-Compliance with Labeling Regulations

Failure to meet Vietnam’s stringent labeling requirements can lead to:

• Regulatory penalties and fines

• Delays or suspension of device registration approval

• Forced product recalls or market withdrawals

• Damage to manufacturer reputation and loss of market access

Why Proper Labeling is Critical for Medical Device Success in Vietnam

Compliant labeling not only ensures legal market access but also builds user trust and supports effective post-market surveillance and safety monitoring. Manufacturers and distributors should prioritize thorough review and approval of all labeling materials in line with Vietnam’s 2025 regulatory updates.

7. Import Regulations for Medical Devices

Only Registered Medical Devices are Permitted for Import

Vietnam strictly enforces that only medical devices registered with the Ministry of Health (MOH) and possessing valid Marketing Authorization (MA) numbers can be legally imported and distributed within the country. This policy ensures that all devices on the Vietnamese market meet national safety, quality, and performance standards.

Essential Importer Requirements for Medical Device Importation:

1. Establishment License for Medical Device Distribution:
   Any company or entity engaged in the importation, wholesale, or distribution of medical devices in Vietnam must hold a valid Establishment License issued by the MOH. This license certifies that the company meets the necessary conditions for safe and compliant medical device business operations, including infrastructure, qualified personnel, and quality management systems.

2. Marketing Authorization Code (MAC) for Class C and D Devices:
   Importers of Class C (moderate to high risk) and Class D (high risk) medical devices must obtain a valid Marketing Authorization Code (MAC) as part of the regulatory approval process. The MAC is issued after successful registration and is mandatory for customs clearance and import approval, ensuring that high-risk devices meet Vietnam’s strict regulatory standards.

3. Import License Requirement for Certain Devices:
   For some Class B, Class C, and Class D medical devices, especially those involving complex technologies or posing higher risks, an Import License is required prior to importation. This license is issued by the MOH or authorized agencies following evaluation of the product dossier and regulatory compliance. The Import License verifies that the imported devices are authorized and safe for use in Vietnam.

8. Validity of Registration and Importation

Marketing Authorization (MA) License Validity

• Once issued by the Ministry of Health (MOH), the Marketing Authorization (MA) license for medical devices in Vietnam is valid indefinitely. This means that registered medical devices can remain legally marketed and distributed in Vietnam without the need for periodic renewal, provided that all post-market compliance obligations are continuously met.

• Manufacturers and Marketing Authorization Holders (MAHs) must still comply with any changes in regulatory requirements and ensure timely reporting of safety information and product modifications.

Import License Validity for Class C and D Medical Devices

• According to Decree No. 07/2023/ND-CP, import licenses for Class C and Class D medical devices that were issued during the period 2018 to 2021 remain valid only until December 31, 2024.

• After this date, importers must obtain new import licenses or ensure that their devices are fully registered under the current regulatory framework to continue legal importation and distribution.

• This transitional provision aims to harmonize older licenses with Vietnam’s updated medical device regulatory system.

10. Benefits of Using a Professional Registration Service

Partnering with a professional registration service helps you:

• Speed up approval times with expert dossier preparation

• Ensure full compliance with Vietnam’s MOH regulations

• Minimize risk of rejection, delays, or penalties

• Streamline importation and market entry procedures

This is the most efficient way for foreign manufacturers to successfully register and distribute medical devices in Vietnam.

Conclusion

Navigating Vietnam’s medical device registration process requires careful planning, proper documentation, and strict regulatory adherence. By understanding classification rules, compliance requirements, and import regulations, businesses can efficiently enter Vietnam’s growing healthcare market. Partnering with an experienced regulatory consultant or Importer of Record (IOR) can streamline the process and ensure a successful market launch.

For professional assistance, Green NRJ is ready to guide you every step of the way and ensure a smooth market entry process.

📢 Let’s get your products registered in Vietnam today! Contact us for a free consultation.

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